List A Barristers Pty Ltd (the Company) and the barristers who are members of List A are committed to respecting your privacy and protecting confidential and privileged information. We take our obligations in relation to personal data seriously.
This privacy notice contains information about what personal data we collect and store, and why. It also tells you how we collect your data, who we share this information with, the measures we have put in place to protect your data, and how to contact us if you have a complaint.
WHO ARE WE?
List A is Australia’s first barrister-owned clerking business. It was formed in 1990 as a specialist commercial and public law group of barristers and is now renowned nationally and internationally for the skills and expertise of its members. The List is managed by professional staff who report to a Committee of seven elected List members, who also serve as directors of the Company, which manages the clerking business and employs its staff. Each barrister who is a member of List A is a self-employed sole practitioner. The members of List A and the Company (collectively, “we”, “us” or “our”) collect, use and are responsible for personal information about you.
Your data will be controlled by the Company and by the individual member or members of List A you have instructed, or who are providing services to you.
WHEN DO WE COLLECT YOUR PERSONAL DATA?
We collect personal data:
- When you or your organisation seek legal services from us.
- When we provide you or your organisation with legal services.
- When you or your organisation provides, or offers to provide, services to us.
- When you correspond with us in any manner.
- When you or your organisation interacts with our website or makes an enquiry through our website.
- When you attend seminars, training or other events arranged by us or sign up to receive communications from us, including newsletters.
- When we make enquiries from third party sources such as regulatory agencies, government agencies, online information service providers or from publicly available records.
- When we view or consider information that you or your organisation makes available publicly, for example on a law firm or company’s website.
WHAT PERSONAL DATA DO WE COLLECT?
When providing and carrying out legal services we may collect some or all of the following personal information:
- For use in our diary, accounting and marketing software package: your name, address, telephone number, email address or contact details, job title, and other personal data relevant to our offering to or provision of our services.
- Financial and payment information necessary for administering payments to us by means of our accounting systems.
- Business information, including information provided in the course of the contractual or client relationship between you or your organisation and us, or otherwise voluntarily provided by you or your organisation.
- Diary and appointment data relating to details of your visits to our premises or visits by members of List A to your premises or other meetings or appointments relevant to the provision of legal services (e.g. attendance details at court hearings, arbitrations and mediations).
- Technical data from cookies or web analytics from your interactions with our website.
- Data from third party sources such as regulatory agencies, government agencies, online information service providers or from publicly available records and personal data that is available publicly, for example on a law firm or company’s website.
- As part of providing or carrying out legal services: personal information such as name, telephone number and contact details, job title or role, employment history, educational or professional background, and nationality, as well as more personal information to the extent that information is or may be relevant or necessary to provide and carry out our legal services.
For the purposes of undertaking marketing events, we collect information such as your name, address, telephone number, email address or contact details and job title, including from publicly available sources.
USE OF YOUR PERSONAL DATA
We use your personal information for the following purposes:
- To carry out conflict checks.
- To offer legal services to you or your organisation.
- To record you or your organisation as a client.
- To provide and administer legal services, as instructed by you or your organisation.
- To administer and manage our relationship with you, including billing, processing payments, accounting, and fee collection and activities linked to the professional relationship with your or your organisation.
- To comply with our legal obligations, including maintaining records, or conducting any necessary checks (e.g. anti-money laundering, fraud and crime prevention and detection).
- To monitor compliance with our policies and standards.
- To manage access to our premises and for security purposes (including at any events that we organise).
- To protect the security of our communications and other systems and to prevent and detect security threats, frauds or other criminal or malicious activities.
- To exercise or defend our legal rights, or to comply with the order of any court or other judicial or quasi-judicial authority.
- To communicate with you to invite you to our events and to keep you up-to-date on legal developments and topics of interest or announcements about members of List A, and for other marketing and information purposes.
- For other purposes ancillary to any of the above or any other specific purposes for which your personal data was provided to us.
The legal basis we rely on for processing your information is:
- Because it is necessary for us to do so to perform your instructions or another contract with you or your organisation.
- To comply with our professional, regulatory and legal obligations as well as to keep records of our compliance processes or other records.
- Because our legitimate interests, or those of a third party recipient of your personal data, make the processing necessary, provided that those interests are not overridden by your interests or fundamental rights and freedoms.
- Because you have expressly given us your consent to process your personal data in that manner.
Please note that the majority of our processing of personal data will be covered by legal professional privilege.
WHO WILL WE SHARE YOUR PERSONAL DATA WITH?
We may share your personal data:
- with third parties for the purposes of providing educational and training seminars and for the marketing of List A; and
- with law enforcement authorities and regulators if required by applicable law.
HOW LONG WILL WE STORE YOUR PERSONAL DATA?
We will hold your personal data for as long as necessary to fulfil the purposes for which it was collected.
In general that means that personal data in relation to any specific legal case or legal service provided will be retained for a period long enough to satisfy any legal, accounting, or reporting requirements or to provide protection for us in relation to any complaint or legal claim, or as necessary in relation to any past, ongoing or potential dispute which is the subject of the legal service.
In relation to the very limited information necessary to conduct conflict checks, we are required to retain this data indefinitely in order to comply with our professional, regulatory and legal obligations.
For marketing purposes we retain limited information (name, job title, and contact details) for longer periods.
We periodically review our retention of personal data. In relation to specific cases or legal services we consider any departure from our general policy on a case by case basis. In order to decide on the appropriate period to retain any personal data, we take into account the nature, extent and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of the data, the purposes for which it was collected and will be processed and whether there is an appropriate way of achieving our legitimate purpose through other means.
At the end of the retention period we will securely destroy your personal data in accordance with our obligations under applicable laws and in accordance with any relevant guidance.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
We have also put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We do not intend to process your personal information for any reason other than as stated within this privacy notice. If this changes, this notice will be updated.
CHANGES TO THIS PRIVACY NOTICE
We periodically review our internal privacy practices and may change this policy from time to time. When we do we will inform you on our website.
If you have any questions about this privacy notice or the information we hold about you, please contact us on firstname.lastname@example.org